Assistant Project Manager & Operations Coordinator (MSXAPMOC)

Work Setup: On-site training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month.

Position Summary  

This is a multi-functional support role ideal for someone who enjoys variety  throughout the day and thrives in both office administration and customer facing communication. 

Schedule  

• ∙Full-Time 

• ∙Monday–Friday

• Shift hours: 10pm-7am

The position combines: 

• ∙Assistant Project Management 

• ∙Sales Cold Calling & Lead Follow-Up 

• ∙Accounts Payable & Accounting Data Entry 

The ideal candidate is detail-oriented, professional on the phone, comfortable multitasking, and capable of working across departments. 

Key Responsibilities  

Assistant Project Management  

• ∙Assist project managers with scheduling templates, installations, and material coordination 

• ∙Communicate with customers, contractors, builders, and vendors regarding project updates 

• ∙Track job progress and maintain organized project files 

• ∙Enter and update project information in company software systems 

• ∙Help coordinate field crews and installation schedules 

• ∙Assist with change orders, purchase orders, and job documentation 

• ∙Support follow-up on outstanding project issues and punch lists 

  Sales Support & Cold Calling  

• ∙Perform outbound cold calls to builders, contractors, designers, property managers, and prospective clients 

• ∙Follow up on leads, quotes, and inactive accounts 

• ∙Help generate new residential and multifamily business opportunities 

• ∙Maintain CRM and customer contact databases 

• ∙Schedule appointments for outside sales representatives 

• ∙Assist with marketing campaigns and customer outreach initiatives 

• ∙Provide excellent customer service and relationship management 

  Accounts Payable & Data Entry  

• ∙Enter vendor invoices accurately into accounting systems 

• ∙Match purchase orders, receipts, and invoices 

• ∙Assist with accounts payable processing and vendor communication 

• ∙Maintain organized accounting records and digital filing systems 

• ∙Support month-end reconciliation and reporting tasks 

• ∙Verify pricing, quantities, and billing information for accuracy 

• ∙Assist management with administrative and clerical accounting duties 

Requirements

  Qualifications  

• ∙2+ years of administrative, project coordination, sales support, or accounting experience preferred 

• ∙Construction, stone fabrication, cabinetry, or related industry experience is a plus 

• ∙Strong organizational and multitasking skills 

• ∙Comfortable making outbound sales and follow-up calls 

• ∙Excellent verbal and written communication skills 

• ∙Strong attention to detail and accuracy 

• ∙Proficiency with Microsoft Office, Google Workspace, and data entry systems 

• ∙Experience with QuickBooks, ERP, CRM, or construction management software preferred 

• ∙Ability to work independently and as part of a team 

Benefits

Benefits:

• Work Setup: Onsite training with a flexible hybrid setup after completion — enjoy working from home with only 2 in-office days per month .

• Computer equipment will be provided once the transition to Hybrid.

• Full government-mandated benefits: SSS, PhilHealth, and Pag-IBIG

• Additional Pay: Night differential pay and holiday pay

• 13th-month pay bonus

• Free HMO coverage with 1 free dependent upon regularisation

• Paid leave entitlements upon regularization

• Accident insurance for added peace of mind

• Quarterly Perfect Attendance Incentives

• Company-Sponsored Events – Team building, employee engagement programmes, and more