Executive Assistant to the Department Director

Posting number: 26RD00016

Department: Planning and Development Department

Division: Administration & Management

Job classification: Executive Asst to Dept Dir

Posting type: Open

Categories: Administration, Office and Administrative Support

POSITION DESCRIPTION

The City of Fresno is currently seeking a dedicated, responsive, and conscientious individual to join our team as an Executive Assistant. The individual person should possess the interest, drive and ability to ensure that all administrative functions operate at optimum efficiency within a fast-paced environment.  

The Executive Assistant provides high level support to the director of a large and/or complex City department, which may include some secretarial support duties.  An incumbent exercises considerable discretion and independent judgment while performing administrative/secretarial tasks of a confidential or sensitive nature. The Executive Assistant receives assignments in terms of broad objectives and maintains full responsibility for completion of assignments with minimal supervision. Performing the most critical and/or sensitive of administrative assignments, the Executive Assistant is expected to act as a liaison between the department director and department members, City and civic officials, employees and the public. Responsibilities may include interpretation of City policies, rules and procedures. Duties may include, but are not limited to, the following: researching, compiling and analyzing data for special projects and various reports, calendar planning, meeting preparation, coordinating City Council agenda items, making travel arrangements, organizing the office support functions. 

The Executive Assistant is an unclassified position in which the incumbent serves at the will of the Appointing Authority. 

The ideal candidate must exercise considerable discretion and independent judgment and must be able to thoroughly complete as well as coordinate office support functions. In this capacity, it is necessary that the incumbent be able to professionally represent the department at various meetings and engagements, be able to analyze situations carefully and recommend courses of action, be adaptable and responsive to urgent needs, and work in a fast paced, high-volume department.

The one (1) vacancy currently exists in the Planning and Development department.  This classification is also used in several other departments; the City of Fresno may choose to utilize this recruitment for future vacancies in various departments.Immediate and future vacancies will be filled from this eligible list for a period of three (3) months from the date the eligible list is created, with the option of extending that period at the City's discretion. If the examination process is suspended for this recruitment, the eligible list may be limited to three (3) months.

View “We Work For You” video to get an inside look at how rewarding it is to work for the City of Fresno: https://youtu.be/RjOUf52KPrk?si=NmkwtgYbTxdKcKOz

THE REQUIREMENTS

The ideal applicant will possess: 

Five (5) years of full-time paid experience equivalent to that gained as a Senior Secretary with the City of Fresno.

OR 

Twelve (12) units of business or academic college course work relating to office management or secretarial sciences 

AND 

Seven (7) years of increasingly responsible secretarial experience to a manager or administrator. 

If qualifying using education, transcripts or diploma must be attached to the applicant profile. Applications lacking documentation may be rejected. 

This position requires the possession of a valid driver's license. Candidates considered for hire must provide proof of a valid driver's license and current copy of their driving record.

Possession and continued maintenance of a valid California Driver's License at time of

appointment.

The selected eligible candidate certified will be required to successfully pass a Department interview and a Department of Justice fingerprint prior to employment with the City of Fresno.

EQUAL OPPORTUNITY EMPLOYER

The City of Fresno is an equal opportunity employer.  Should you need a special accommodation due to a qualifying disability, please contact the Personnel Department at (559) 621-6950 in advance of the examination.