Job Purpose:
To handle different purchasing requirements in coordination with the relevant departments, plan the annual requirements & relevant budget allocation, and prepare relevant documentation before proceeding with the purchasing cycle to ensure high service quality and price with full adherence to the policies & procedures.
Job Description:
Procurement Management
1. Respond to different lines of business procurement requests and ensure that all purchase requisitions are received through the EBS system for ease of reference and to monitor the purchasing of process development.
2. Receive and prepare the required documentation for the approved purchase requisitions requests from CIB different business units including branches, headquarters and warehouse to have accurate documentation for future reference.
3. Prepare purchase orders documentations for approval in adherence to the Third Party Procedures Guide and maintain purchasing records with the respective approvals for ease of reference and accurate documentation.
4. Follow up and monitor orders, deliverables and payments in queue at the departmental level to facilitate the process and to ensure timely delivery
5. Ensure that the delivered quantities are conforming with the quality to maintain the bank’s quality standards.
6. Process procurement requests and purchase requisitions in a timely manner
7. Ensure that any third party is properly registered prior issuing relevant purchase order in addition to all purchase requests are approved through the appropriate financial authority level
8. Compare and evaluate offers from third parties and conducting commercial negotiations.
9. Support internal business owners in obtaining specifications, quotations, delivery terms, and costs; recommends substitute materials where economies can be realized or delivery improved.
Supervision
10. Supervise all activities and work of subordinates to ensure that all the work within a specific area is carried out in an efficient manner and in compliance with the set policies , processes and procedures.
Policies, Processes and Procedure
11. Follow all relevant department policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.
Day-to-day Operations
12. Follow the day-to-day operations related to own jobs in the procurement department to ensure continuity of work.
Compliance
13. Comply with all relevant CBE regulations, banking laws, AML regulations and internal CIB policies and code of conduct in order to maintain CIB’s sound legal position and mitigate any potential risks
QUALIFICATIONS, EXPERIENCE, & SKILLS:
Qualifications & Experience
Bachelor’s degree of Commerce, Business Administration, Arts or its equivalent
Minimum 2 - 4 years of relevant experience
Skills
Good Knowledge of English language and Arabic languages
Proficient user of MS Office Application
Good Communication skills