Executive Assistant / Lead Generation Virtual Assistant
Employment
Part-Time
10 Hours per Week (minimum)
Potential to increase.
Business address: United States
Role Summary
We are seeking a proactive Executive Assistant & Lead Generation Virtual Assistant to support a communication coach, keynote speaker, and leadership consultant.
This role combines executive assistance, CRM management, business development support, and outbound prospecting.
The ideal candidate is highly organized, an excellent communicator, proactive, and comfortable researching and initiating outreach to generate speaking engagements, coaching opportunities, and corporate partnerships.
Responsibilities
Executive Support
- Email management
- Calendar management
- Schedule coaching sessions
- Schedule corporate meetings
- Organize client information
- Maintain Google Drive
- Administrative support
- General business support
Client Management
- Organize client records
- Follow up with prospective clients
- Track inquiries
- Maintain client database
- Update CRM
- Send follow-up emails
- Coordinate meetings
Lead Generation
Research:
- Companies
- Organizations
- Conferences
- Associations
- Universities
- Nonprofits
Identify opportunities for:
- Keynote speaking
- Leadership training
- Workshops
- Corporate communication training
LinkedIn Outreach
- Prospect ideal clients
- Send connection requests
- Personalized outreach
- Follow-up messaging
- Appointment booking
- Relationship nurturing
CRM
Maintain CRM
Update contacts
Manage pipelines
Email campaigns
Contact segmentation
Research
Research:
- Speaking calls
- Conferences
- RFP opportunities
- Corporate training opportunities
Process Development
Help build systems from scratch
Improve workflows
Document SOPs
Required Skills
Excellent written English
Excellent grammar
Professional communication
Highly organized
Self-starter
Critical thinker
Attention to detail
Research skills
Relationship building
Lead generation
Appointment setting
CRM experience
Google Workspace
Canva
Preferred Experience
HubSpot or similar CRM
Email marketing
Sales outreach
Business Development
Executive Assistance
Training Industry
Coaching Industry
Professional Services
Personality
Professional
Friendly
Proactive
Reliable
Independent
Positive attitude
Confident communicator
Software
Google Workspace
Canva
CRM (Sandbox or similar)
Working Style
Flexible working hours
Must overlap occasionally with US Eastern Time
Weekly meetings
Communicate through:
Success Metrics
Consistent outreach
Booked speaking opportunities
Booked coaching consultations
Updated CRM
Well-managed calendar
Improved client follow-up
Important Client Preferences
â Excellent English communication
â Strong writing skills
â Canva proficiency
â Familiar with LinkedIn
â Comfortable learning Sandbox CRM
â Flexible work schedule
â Available for meetings during US Eastern Time
â Comfortable building systems from scratch
â Doesn't want complicated project management software
Prefers:
- Google Drive