SSS III - File Department (Prothonotary)

Posting number: 04663

Department: Prothonotary

Division: Prothonotary

Job classification: SSS III - Prothonotary

Posting type: Open

Categories: Office and Administrative Support

Summary

The SSS III provides entry-level administrative support and clerical duties within their respective department. This position requires basic organization, computer and typing skills.

Examples of dutiesEssential duties, tasks and accountabilities may include the following:

• Provide clerical support (typing, filing, copying, processing paperwork, etc.).
• Receptionist duties (answer phone calls and direct inquiries to the appropriate person).
• Sort and distribute incoming mail.
• Payroll entry and attendance tracking.
• Maintain office supplies.
• Miscellaneous data entry.
• May need to provide cashier services (cash, checks, receipts).
• Maintain logs, if applicable and ensure accuracy.
• Create and maintain calendars in OutLook.
• Other office functions, as assigned (e.g., operate postage meter, collect money, reconcile petty cash).
• Perform other duties, tasks and special projects, as required.

QualificationsQualifications / Requirements:

• High School Diploma or General Education Degree (GED).
• Six months to one year of general office experience (typing, clerical, filing, copying, etc.).
• Ability to maintain confidential information and handle confidential matters.
• Basic spelling, grammar and math skills.
• General computer knowledge.
• Ability to prioritize and organize work.
• Strong interpersonal skills.
• Ability to interface with all levels of county management.
• Basic typing / word processing skills (minimum of 40 wpm).
• Ability to use office machines (fax, copier, calculator, etc.).

 
Preferred Skills, Knowledge & Experience:

• One to two years of general office experience and skills.
• Strong customer service skills.
• Accurate and detail oriented.
• Strong time management skills.
• Basic accounting skills.
• Strong verbal and written communication skills.
• Ability to multi-task.
• Familiar with reception desk functions.
• Ability to deal with all types of people and personalities.
• Familiar with county policies and procedures.

Supplemental informationRelevant background checks, clearances, physicals, drug tests, and any other assessments or evaluations will be conducted after an offer of employment is given per County policy.

Computer Skills:
To perform this job successfully, an individual should have:

• General computer skills
• Basic Word skills
• Basic Excel skills
• Basic Microsoft Outlook skills (Email and Calendar)
• Basic Internet skills (for research purposes).
• Basic Access skills may be required.