Executive Assistant

Shape the utilities market of the future with us!

We are looking for a proactive and organized Executive Assistant to support the Technical Head in managing daily operations, schedules, projects, and team coordination. This role involves providing administrative and project support, ensuring smooth communication across teams, tracking project progress, and assisting with day-to-day workflows.

The ideal candidate should have strong communication and organizational skills, the ability to coordinate with multiple stakeholders, and a willingness to learn. This role offers an excellent opportunity to work closely with technical teams and gain exposure to project coordination and business operations.

What is the role about?

Key Responsibilities

• Assist the Technical Head in managing daily schedules, meetings, and calendar activities.
• Coordinate with internal teams to schedule meetings, follow-ups, and project discussions.
• Track project progress, action items, and deadlines to ensure timely completion.
• Prepare meeting agendas, take meeting notes (MoM), and share them with the relevant teams.
• Maintain project documents, reports, presentations, and other technical documentation.
• Follow up with team members on pending tasks and provide regular status updates to the Technical Head.
• Coordinate with cross-functional teams to ensure smooth communication and workflow.
• Organize project-related files and maintain accurate records.
• Handle emails and other communications on behalf of the Technical Head when required.
• Assist in planning team meetings, training sessions, and other technical events.
• Maintain confidentiality while handling project information and internal documents.
• Support the Technical Head with administrative and coordination tasks as needed.

Required skills and qualifications

Preferred Skills

• Good verbal and written communication skills.
• Basic knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to coordinate with multiple teams and manage priorities.
• Willingness to learn and adapt to new tools and technologies.
• Attention to detail and a proactive attitude.