Secretariat & Governance Executive Officer

• Full-time, Continuing

• Salary Level HEW 7 + 17% Superannuation

• Based at the Melbourne CBD campuses however, but may be required to work and/or be based at other campuses of the University

About the role

The Secretariat & Governance Executive Officer provides high-quality governance and secretariat support to the College Executive and its committees, ensuring effective decision-making and compliance with University governance frameworks. Working closely with the Director, Governance & Strategic Initiatives and the Senior Adviser, VE Policy & Strategy, the role supports the delivery of efficient and well-coordinated governance processes.

The position coordinates committee operations, including meeting planning, preparation of agendas and papers, minute taking, record management and monitoring follow-up actions. It also provides advice on governance protocols, supports governance publications and websites, and contributes to the administration of governance and risk management processes.

The role builds effective relationships with senior leaders and governance stakeholders across the University to promote consistent governance practices and continuous improvement. Through strong organisation, sound judgement and attention to detail, the incumbent ensures governance activities are delivered efficiently and to a high standard.

To be successful in this position, you will have:

• Knowledge of governance systems and processes within the tertiary education sector, including relevant legislative frameworks.

• High level communication skills, including the ability to record minutes, prepare governance submissions and maintain internal web content.

• Experience in interpreting, applying and explaining policies and procedures relating to governance and risk.

• Excellent interpersonal skills, with ability to work collaboratively with stakeholders, including senior university stakeholders.

• Ability to maintain high levels of confidentiality, manage sensitive information, and exercise appropriate judgement to address complex problems or sensitive matters.

• Ability to work autonomously and to follow through on tasks to completion with limited supervision.

• High level administrative and organisation skills including proven ability to establish priorities to manage high volume workflow and meet critical deadlines.

• High level of proficiency across the Microsoft Office 365 suite.

Qualifications

• A relevant tertiary qualification is highly desirable and/or significant relevant experience.

Please Note: Appointment to this position is subject to passing a Working with Children and National Police Check.

To Apply 

Please submit your CV and covering letter addressing your suitability for this position by clicking on the ‘Apply’ link at the top of this page.

For further information about this position, please see the Position Description hyperlinked below or contact Diana via email at diana.ruiz@rmit.edu.au.

Position Description – Secretariat and Governance Executive Officer

Please note, if you are viewing this advert from an external site, please click ‘apply’ and you will be redirected to RMIT's Jobs website to access the Position Description at the bottom of the page. 

#Li-Hybrid

RMIT is an equal opportunity employer committed to being a child safe organisation. We are dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community, and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community. 

In line with RMIT University’s commitment to a safe, respectful and inclusive environment, from 1 January 2026, the University will also consider gender-based violence (GBV) risk factors as part of our recruitment processes.  All applicants will be required to complete a gender‑based violence declaration in accordance with the National Higher Education Code to Prevent and Respond to Gender-based Violence.  Preferred candidates will also be required to undertake relevant pre‑employment background checks, including Working With Children Checks. Information provided will be treated confidentially and considered only for its relevance to the role and RMIT’s safety obligations.

At RMIT, we are committed to supporting adjustments throughout the recruitment and selection process, as well as during employment. We actively support and encourage people with disability to apply to RMIT (including alternate formats of application forms). To discuss adjustment requirements, please contact Dani, via talentsupport@rmit.edu.au or visit our Careers page for more contact information - https://www.rmit.edu.au/careers.

We are a Circle Back Initiative Employer – we commit to respond to every applicant.