Recordation Specialist

Posting number: FY26-00673

Department: Treasury

Job classification: Recordation Specialist

Posting type: Open

Categories: Accounting and Finance

Summary
Non-exempt (compensatory and/or overtime eligible); full-time; 40 hours per week; Monday - Friday; 7:30 a.m. - 4:30 p.m.; full benefits

This position reviews financial and legal instruments and property transfer documents recorded in Frederick County. Approves or rejects documentation and ensures documents comply with recordation laws. Supervision is received from the Treasury Manager and the Treasury Department Head.

Please note that the upper pay range reflected in the job posting reflects possible wage rates for internal County transfers and promotions, which are calculated per County policy.  For external hires, offers are made at the base wage rate.

Frederick County Government values the principles of diversity and inclusion, and strives to ensure equal opportunities for its workforce, applicants and community members.  If you are a person who wants to make a difference, give back to your community, and be a voice for change, apply to Frederick County Government today.

TOTAL COMPENSATION PACKAGE:
Frederick County offers an extensive compensation package to reflect how highly we value our employees. The following is what you can expect in your first year as a full-time benefited Frederick County Government employee.  

• 11 days of Vacation leave with increase after 2 years of employment
• 15 days of Sick leave with unlimited annual carryover
• 11 paid holidays, plus 2 additional floating holidays (10 and 11 month employees may not receive all holidays)
• Day 1 coverage of comprehensive Medical Insurance Plan options to include generous County Health Savings Account (HSA) contribution (if enrolled in the high-deductible plan). This is part of a full range of benefits including Dental, Vision, and Flexible Spending
• Employee Health Center with no or low-cost primary and urgent care
• 100% County paid 2x annual salary Group Term Life Insurance and Accidental Death & Dismemberment (AD&D) benefit
• County and Employee funded Defined Benefit Pension Plan 
  • Vesting after 5 years of service
  • Additional service credit for eligible previous public service, military service, etc.
• Work/Life balance programs include: Employee Assistance Program and Employee Wellness Program
• Generous Tuition Reimbursement Program
• Other employee-paid benefits such as Deferred Compensation Plan, Legal Resources, Supplemental Life Insurance, Critical Illness, Accident, and Hospital Indemnity Insurance, Lifetime Benefit with Long Term Care plan

NOTE: Benefited employees will accrue service and leave based on the FTE and/or hours worked per calendar year. 

For more information, visit our benefits page on the Frederick County Government job opportunities webpage.

Examples of duties

• Review and analyze deeds and financial documents as presented in the Treasury Department
• Calculate the recordation tax due on all financial instruments being recorded as well as all property transfers
• Prepare mandatory tax status reports
• Interpret and explain tax property law
• Ensure all outstanding tax and other County charges are collected and paid before documents are processed
• Track property foreclosures to ensure they are processed by the court mandated timeline
• Calculate and process penalties relating to agricultural taxes
• Calculate payoff amounts for benefit assessment liens and communicate this information to all parties impacted by the payoff
• Calculate and recapture State Homeowner Tax Credits, County Tax Credits, Agricultural Tax Credits and/or exemption removals
• Receive and process payments of other revenues as necessary
• Assist customers via phone, email, postal mail and face to face with questions relating to recordation and payments made to the County
• Assist with daily record-keeping and reconciliation, including the balancing of cash drawers and the daily closeout
• Perform other duties as required

To perform this job successfully, an employee must be able to perform all essential functions satisfactorily. Any employee's position may not be assigned all functions or equipment listed above, and the examples may not cover all functions or equipment that may be assigned. Reasonable accommodations may be provided to enable individuals with disabilities to perform their essential functions. QualificationsThe qualifications/requirements, knowledge/skills/abilities and physical requirements or working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Associate’s degree in Accounting, Finance or legal field

• Minimum of 2 years of experience in accounting, budgeting, or financial operations

Substitutions for the above-listed required education and experience are a Bachelor’s Degree in Accounting, Finance or legal field

KNOWLEDGE, SKILLS AND ABILITIES:
A successful incumbent operating in this role displays the following:

• Knowledge of Recordation Tax laws and Opinions from the Attorney General’s office 
• Knowledge of Maryland property tax law, Frederick County property tax law, and Municipal property tax law 
• Knowledge of the recording process from origin to land records 
• Basic knowledge of financial instruments and document types presented for recording 
• Knowledge of updates from the Attorney General’s office on any changes in recordation tax law and/or procedure 
• Knowledge of upcoming recordation tax law changes and subsequent process impacts 
• Strong and effective spoken and written English communication skills
• Ability to adapt to new/changing laws and/or interpretations of laws 
• Ability to review recordation laws, affidavits and documentation 
• Ability to verify balances owed and collect upon those balances
• Strong and effective spoken and written English communication skills

PREFERENCE MAY BE GIVEN FOR:

• Work experience using the MUNIS property tax system
• Work experience using the Simplifile E-Recording system
• Work experience using the State Department of Assessments and Taxation's online database.
• Work experience in real estate, specifically in land records and/or the title industry

PHYSICAL REQUIREMENT AND WORKING CONDITIONS:

• While working in this position, the employee is constantly sitting, reaching and performing repetitive motions; frequently walking/moving and lifting up to 20 pounds
• While working in this position, the employee is constantly working indoors and frequently working in a noisy environments.

Supplemental information

• Available for varied working hours when needed for evening meetings and other departmental priorities 

KIND OF EXAMINATION (may include):
1. An evaluation of qualifications & requirements
2. One or more interviews