Operations Specialist - Superior Court (0726)

Posting number: 0804774

Department: Superior Court

Job classification: Superior Court Operations Specialist

Posting type: Open & Promotional

Categories: Administration

SummaryUnder general supervision performs  comprehensive and specialized administrative clerical and operational tasks in support of court operations including judicial support, public assistance, Americans with Disabilities Act (ADA) coordination, reports, and event participation; performs related work as assigned. Examples of duties(Illustrative only)  

• Preparation of Court orders
• Assists defendants with ADA coordination in the court room 
• Develops, updates, and documents standard operating procedures and workflow processes for Superior Court.
• Prepare orders for set asides, restoration to rights, expungements and criminal history
• Manages and responds to records requests
• Provides back-up coverage as a bailiff
• Conducts legal and procedural reviews and develops workflows 
• Coordinates and assists with the Judicial Performance Review (JPR) 
• Support Senior Commissioners/Judges Pro Temp
• Provides back-up coverage for Judicial Assistants
• Makes travel arrangements, processes travel claims, and reconciliation statements
• Conducts weekly mail operations 
• Responsible for supply management duties
• Reviews applicable statutes, rules, codes and court orders on an ongoing basis and provides timely updates and guidance to judges and court staff.
• Receives, reviews and responds to records requests
• May assist with Transcript Coordination

Essential functions of this position include but not limited to: sitting, walking, standing, crouching, stooping, kneeling, reaching, bending and crawling for filing; working with and around others; dealing with interruptions; repetitive motion (hand/wrist/elbow/ shoulder) for computer work, filing, copying etc.; vision acuity (near) for computer work and reading documents; hearing and speech for ordinary conversation; finger dexterity and touch for typing. QualificationsThree years progressively responsible administrative or clerical experience;  OR, any equivalent combination of education, training and experience which demonstrates the ability to perform the duties of the position Supplemental informationConsiderable knowledge of:

• Court procedures, legal terminology, and legal documents
• Applicable statutes, rules, codes, and administrative orders
• Business English, spelling, and grammar
• Standard office practices
• Principles of recordkeeping and document management practices

Skill in

• Recognizing and maintaining the need for confidentiality in work assignments
• Use of   computers and software including AJACS, JOLTS, CMS, and Microsoft Office
• Assessing, analyzing, identifying and recommending solutions to problems
• Establishing and maintaining effective working relations
• Reviewing and processing legal documents with accuracy and attention to detail
• Researching and interpreting legal and procedural information
  
  Ability to:
• Effectively manage conflicting priorities and stressful situations
• Work independently and make sound decisions in accordance with established guidelines
• Adapt to and integrate new computer programs into daily duties
• Prepare and maintain complex reports and records
• Work safely and support the culture of workplace safety
• Establish and maintain effective working relationships with judges, attorneys, other agencies, the public, and the media 
• Follows verbal and written instructions
• Communicate effectively in a professional, confidential, and courteous manner, verbally and in writing
• Analyze complex problems and suggest appropriate solutions
• Exercise independent judgment and initiative to effectively carry out difficult assignments
• Work safely and support the culture of workplace safety
• Communicate effectively verbally and in writing